In this article, you will learn how to execute high-impact video call sessions, from planning and setup to hosting and follow-up. These tips are designed to work for 1-1 coaching calls, video workouts, check-ins, and group classes! 

How to Strategize Your Video Call Sessions

Plan with Purpose

Just like you would for any in-person client session, take time to plan your video call. This means identifying the goal of the video call and establishing an estimated time agenda. 

If your video call is a check-in, nutrition consult, or habit coaching session, consider what you want to cover and what the takeaway from the session will be. Make sure to leave time for a bit of chat in your agenda if you haven’t seen your client in a while—this is inevitable!
 

Book and Confirm the Call

Set up your video call sessions using ABC Trainerize's scheduling features. Set up a reminder, either by email, calendar invites, or via ABC Trainerize to remind your client of the date and time. In the reminder, remember to establish the necessary equipment and anything else they should know about the call. 

How to Produce Effective Video Call Sessions

Establish A Video Location and Framing

Pick a quiet, clutter-free space with minimal distractions. Here are a few considerations to keep in mind:

• Is it well-lit (natural or with a ring light)?
• Are there any possible interruptions? Can you prevent them?
• Is my wifi strong and stable?
• Is your framing acceptable? Can your client see your full body (if leading a workout)?

Optimize Your Tech Setup

Decide whether you’ll be hosting your video call through the ABC Trainerize desktop web version or mobile app. Build your setup around that and test everything ahead of time. 

Identify what additional devices you need, including Bluetooth headphones, an external webcam, a tripod, a raised surface for your laptop, speakers for background music, multiple devices, etc.

For more details on how to choose your video equipment, set up your space, or manage your video audio, check out the “Everything You Need to Know Guide” to Filming Live and On-demand Video Workouts.

How to Host Professional Video Call Sessions

Be Early and Prepared

Always be prepared early and join the video call 5 minutes before the session to avoid last-minute tech surprises and to greet your clients calmy and confidently. 

Communicate Structure and Expectations

Start each session with an introduction that briefly outlines:

• How long the session will be
• The session format
• What equipment is needed
• If there’s jumping, floorwork or stretching
• Any follow-up or homework

It’s also a great time to remind them to grab a water bottle to stay hydrated.

Be vocal

Silence in a virtual setting can feel a bit awkward. Maintain energy and engagement by counting reps, offering encouragement and coaching cues, and providing feedback in real time.

Use an Audible Timer

If you’re doing timed circuits, set a timer on a second device with an audible alarm and let your client know that you’ve set it. This will help with motivation and will prevent confusion about how much longer.

Move with Your Clients

If you’re leading a workout, consider joining your client in the movements. Mirroring their energy can build motivation and make the session feel more collaborative and personal, just like it would in a gym!